Template Description

This template for Form DIR-8 - Intimation by Director is a formal declaration made by a director pursuant to Section 164(2) and Rule 14(1) of the Companies (Appointment and Qualification of Directors) Rules, 2014. The template is a 2-page MS Word document and is mandatory for companies and their directors to maintain compliance with the Companies Act, 2013. The intended audience includes company directors, company secretaries, and legal professionals.

Understanding Form DIR-8 Intimation by Director

Terminologies

•  Form DIR-8: A statutory form in which a director declares that they have not been disqualified from acting as a director under the Companies Act, 2013.
•  Disqualification under Section 164(2): Conditions under which a director becomes disqualified from holding the position, such as failure of the company to file financial statements or repay deposits.
•  Companies (Appointment and Qualification of Directors) Rules, 2014: Rules that govern the appointment, qualification, and responsibilities of company directors in India.

Key components:

• Company Information

1. Registration Number of Company: Unique company registration number.
2. Nominal Capital: Authorized share capital of the company.
3. Paid-up Capital: The actual share capital paid by the shareholders.
4. Name of Company: Full legal name of the company.
5. Address of Registered Office: Official address of the company.

• Director's Information

1. Name of Director: Full name of the director submitting the declaration.
2. Relationship: Son/daughter/wife of the individual's name.
3. Address: Residential address of the director.
4. Position: Director, Managing Director, or Manager.

• Declaration of Directorships

1. List of companies where the director holds or held a directorship, including Company Name, Date of Appointment, Date of Cessation (if applicable)

• Confirmation of Non-Disqualification

1. A statement by the director confirming that they have not incurred any disqualification under Section 164(2) of the Companies Act, 2013.

• Director's Signature and Date

1. The director's signature, confirming the accuracy of the information provided.

• Submission to Board of Directors

1. The document is addressed to the Board of Directors of the company and submitted as part of the company’s compliance

Conclusion

Form DIR-8 serves as an important compliance document, ensuring that directors are eligible to continue serving on the company’s board without any disqualification under Section 164(2) of the Companies Act, 2013. This template provides a ready-made format for directors to declare their eligibility and submit it to the company’s board, ensuring proper governance and regulatory compliance.